Soap Making Software
Most soap makers are guessing their cost per bar — and undercharging for it. Craftybase calculates your exact cost from the real prices you paid for oils, lye, and fragrance, and updates automatically when supplier prices change.
Track your raw materials, log your batches, sync orders from Etsy and Shopify, and have your COGS ready for tax time — without a spreadsheet in sight.
Trusted by soap makers selling on Etsy, Shopify, and beyond
5 out of 5 stars
"I had no idea how to price my soap. I didn't take my time into consideration until I started using Craftybase. I now know how to price my soap to make money with both wholesale and retail costs."
Trusted by makers worldwide
Soap making software is a specialized inventory and manufacturing tool that tracks raw materials (lye, base oils, fragrance oils, colorants, additives) and finished soap products in one system. Unlike general retail inventory tools, soap making software handles recipe-based manufacturing — when you log a production batch, it automatically deducts the correct quantities of each ingredient from your stock. Craftybase is soap making software built for small-batch soap makers who need accurate material tracking, per-bar cost calculations, and COGS reports for tax time.
Not ready for software? Start with our free soap making inventory spreadsheet or try our free soap making cost calculator.
If you're tracking oils in one sheet, batches in another, and costs in a third — you've already outgrown spreadsheets. Here's what changes when you switch.
When your coconut oil supplier raises prices mid-season, do you know if you're still profitable? Craftybase recalculates your cost per bar automatically based on what you actually paid for oils, lye, and fragrance — so your pricing always reflects reality, not last year's estimates. Set a target margin, and Craftybase tells you exactly what to charge.
Track base oils, lye, fragrance oils, colorants, botanicals, and packaging — all with sortable, searchable lists accessible from anywhere. Maintain full purchase histories without trying, and have Craftybase auto-calculate your rolling average unit prices. When your olive oil supplier raises prices, your cost-per-bar updates automatically.
Tax season shouldn't mean a week lost to spreadsheet archaeology. Craftybase builds COGS, P&L, and inventory valuation reports as you work — so when April rolls around, you export one clean report for your accountant. For soap makers, that means every oil purchase, lye order, and fragrance expense is already tallied by the time you file Schedule C.
No credit card required · Takes about 15 minutes to set up
Manual data entry at midnight? Hard pass. Craftybase connects to your sales channels and updates stock automatically. Your soap orders import overnight from Etsy, Shopify, Amazon, WooCommerce, Square, Squarespace, Wix, Faire, and PayPal. When an order comes in, Craftybase deducts the raw materials based on your recipes and updates your finished goods stock.
Soap and personal care products are subject to recall requirements under CPSC rules. If you ever get a call about a bad batch of oils or a recalled fragrance, you need to know — fast — which bars you made with it and who bought them. Craftybase links every supplier lot number to the batches it goes into, so you can generate a traceability report in seconds.
Juggling Shopify screens, Etsy CSVs, and handwritten batch logs steals creative hours. Craftybase pulls everything into one clear dashboard — from raw material purchasing through production to sales — so you always know what's in stock, what sold, and what it cost you to make. Handle cancellations, damage, stock loss, and adjustments without leaving the app.
The words "year-end count" shouldn't hijack your holiday launch schedule. Craftybase breaks stocktakes into easy cycle counts you can finish with a coffee. For soap makers juggling dozens of oil types, fragrance oils, and colorants, this means fewer surprises and less wasted spend on lost or miscounted stock.
Case Study
Lesli from Avital's Apiaries was using SoapMaker software but needed something cloud-based that could hold her formulas, track inventory, and work from anywhere. After switching to Craftybase, she built a six-figure honeybee skincare business making soaps, lotions, and balms — with just two part-time employees.
"We don't have oodles of time to count things, so time is really valuable. Craftybase gives us that time back."Read Lesli's full story →
I had no idea how to price my soap. I didn't take my time in to consideration until I started using Craftybase. I now know how to price my soap to make money with both wholesale and retail costs.
Craftybase is an instrumental part of our bookkeeping. Having a business that manufactures products with countless raw materials, Craftybase keeps us organized and helps us have a clear picture of the health of our business.
We no longer have to wonder how much of something we have in stock. It's much easier for me to sell my product when I know how much is on the shelf!
Having real time inventory, pricing guidance, and expense tracking makes the paperwork of owning a business simpler. Keeping all of the information in one place makes it ideal.
We no longer need to manually look on the shelf to see what we need to order and can simply look at the numbers in Craftybase and have confidence that they are accurate.
Knowing exactly what my products cost to produce allows me to price them appropriately to ensure an accurate profit margin.
As a very small and nascent business, it's incredibly important that I have a strong tool like Craftybase to help me make smart decisions about pricing.
Not just the organization, but to be able to see charts and graphs of my sales and expenses; the ability to have it all sorted out for taxes too!
Thanks to Craftybase I can run my entire business off one program and can always stay on top of my ingredient inventory, sales and stock levels. I don't know where I would be without it!
Craftybase, overall, has helped me streamline my inventory expenses, keep consistent unit costs and allowed me to see through the Reports section, my business grow each year.
Craftybase has helped save me so much time on things I used to try to keep track of manually in notebooks. It's a perfect app for any small business.
Craftybase is inventory and manufacturing software built specifically for small-batch makers and artisan businesses.
It's designed for:
Craftybase is not designed for retail-only businesses, service providers, or large-scale manufacturers needing enterprise ERP systems. Most Craftybase users sell on Etsy, Shopify, or at craft fairs and farmers markets.
Guides, tools, and templates to help you run a profitable soap business.
Guide
7 Reasons Why Soap Makers Need to Track Inventory
Why inventory tracking is the difference between a hobby and a real soap business.
Free Tool
Soap Making Cost Calculator
Calculate your cost per bar from oils, lye, fragrance, and labor.
Free Template
Soap Making Inventory Spreadsheet
A free Excel template to track materials, products, and costs before you graduate to software.
Workflow Guides
Soap Making Workflow Guides
Step-by-step setup guides for cold process, multi-size, packaging, and multi-component soap workflows.
Comparison
Craftybase vs SoapMaker
Switching from SoapMaker 3 or 4? See how Craftybase compares for inventory, costing, and cloud access.
Feature
Batch Tracking Software
Link ingredient lots to production batches and customer orders for recall-ready traceability.
Join thousands of soap makers who stopped guessing and started growing.
