Bakery Management Software
Running farmers markets, wholesale orders, and online sales out of one home kitchen? Craftybase is bakery management software that brings every order, customer, and channel into one place, so the business side stops eating into your bake time.
Bakery management software unifies multi-channel orders, customer history, channel-specific pricing, and revenue tracking for small bakeries selling at farmers markets, wholesale, and online.
Bakery management software is the operational side of running a small bakery business: the layer that handles order intake from every channel you sell on, custom cake and decorated cookie orders, wholesale account onboarding, channel-specific pricing tiers, and the revenue tracking you need to stay inside cottage food law caps. Craftybase is bakery management software for cottage bakers, custom cake decorators, and small bakeries selling at farmers markets, on Shopify, and to wholesale buyers.
Looking for ingredient stock and recipe costing instead? See our bakery inventory software page. Need to price a custom order quickly? Try the free cake pricing calculator.
Most bakery software was built for retail counter-service: ring up the sale, send the customer home with the loaf. That isn't how a small bakery actually works. Here's what your week probably looks like:
Each channel has its own pricing rules, its own intake path, its own follow-up. By Wednesday, you're not sure what was promised, what's been baked, or whether you've quoted the same wedding cake at three different prices over the past six months. That's the gap bakery management software fills.
Whether the order arrives from Shopify overnight, lands as a deposit invoice for a custom wedding cake, or starts as a standing wholesale order from your favorite cafe, every order flows through the same pipeline in Craftybase. You can see what's been booked, what's been baked, what's been delivered, and which orders are still waiting for a finished product.
No more flipping between Shopify, your inbox, your invoice software, and a paper notebook to figure out what you owe whom this week.
Craftybase has helped track my customer orders, how much they cost and how much they cost me to make them, keeping me on top of my orders which is so important to my little business.
Every wedding cake is a one-off. Every decorated sugar cookie set is its own quote. Custom intake is where most bakery owners lose money: an under-quoted wedding cake at $400 instead of $650 will cost you a weekend of sleep and weeks of stressed-out delivery.
Craftybase lets you build out a quote from your actual recipe and ingredient costs, factor in the hours decorating takes, and lock in a price you can defend. Bookings sit alongside your standing wholesale and online orders, so the bride's cake doesn't get forgotten in the rush of Saturday market prep.
Need a quick standalone quote before you commit? Use our free cake pricing calculator.
No credit card required · Takes about 15 minutes to set up
Most bakeries sell the same product at three different prices. A loaf of sourdough is $9 at the farmers market, $11 on your Shopify store, and $5 wholesale to the cafe across town. Each channel has its own logic; the math has to follow.
Craftybase handles channel-specific pricing without forcing you to duplicate products. You can keep one sourdough recipe, run it against three price points, and see your margin per channel. So when the cafe asks for a 5-cent discount per loaf, you'll know what that does to your wholesale profit before you say yes.
Cottage food law revenue caps run from $5,000 to over $50,000 depending on your state. Cross the line and you don't just owe more tax: you may need to graduate to a commercial kitchen, register as a food business, and meet a different set of inspection rules.
Craftybase tracks your revenue across every channel: farmers market cash, Square card sales, Shopify orders, wholesale invoices. So you'll see the cap coming, not be surprised by it. When you're ready to plan the move to a commercial space, your books are already structured for the transition.
New to the cottage-to-commercial path? Read our guide to the NAICS code for bakery businesses.
Your first wholesale buyer is the moment your bakery either becomes a real business or quietly starts losing money on every standing order. Wholesale conventionally runs at 50% of retail. If your retail prices were guesswork, your wholesale prices will be selling at a loss.
Craftybase shows you a per-channel margin breakdown before you sign a wholesale agreement, so you know whether the cafe down the road is a profitable account or one you'd be better off declining.
The bride who ordered last June will message you in February for her sister's cake. The cafe that ordered croissants in spring will return for the holiday rush. If you can't remember what you charged or what they ordered, you're starting every conversation from zero.
Craftybase keeps a record of every order linked back to the customer, so you can pull up someone's history before you reply. Their previous flavor choices, their last quote, what they actually paid. Your repeat business is your easiest business: this makes sure you don't lose track of it.
Craftybase helps me keep my sales automatically entered into my system so that I can get on with doing the fun part: the creative products I make!
When January rolls around and your accountant asks for revenue by channel, COGS, and a Schedule C summary, you don't want to be reconstructing the year from receipts and Square exports. Craftybase reports are built up as you go: every order you log is already counted toward the year-end total.
Run a Profit & Loss, a Schedule C export, or a per-channel revenue breakdown at the click of a button. The year-end conversation with your accountant turns into a quick file handoff, not a four-day spreadsheet exercise.
Craftybase helps me keep my sales automatically entered into my system so that I can get on with doing the fun part: the creative products I make!
Kitty
Kitty
Without Craftybase I would not be able to run my business properly. It tracks all my ingredients to the gramme so I can confidently price my products knowing that everything is correct and I can trace all my products to each supplier.
Lorraine
Lorraine
Craftybase is bakery management software built for the operational side of a small bakery: order pipeline, multi-channel sales, custom intake, channel-specific pricing, and the year-end tax rollup. It's designed for bakers who run more than a single counter.
It works well for:
Bakery management software is not a replacement for a point-of-sale system at your retail counter, an accounting tool like QuickBooks, or a restaurant-style ERP. It sits between your sales channels and your books, handling the bakery-specific operational work that those general tools weren't designed for.
Dear baker...
Hi there! I'm Nicole, and I started Craftybase in 2011 to help small-batch food and product businesses get more insight into (and control over) the operations side of what they do.
Bakers have been part of Craftybase from the very start. Bakers selling at farmers markets, decorating wedding cakes, supplying cafes wholesale, and running Shopify stores from their home kitchens. The pattern is always the same: too many channels, too many systems, too much that lives only in your head.
I'd love for you to give Craftybase a try and see whether it cleans up the operational noise of running a small bakery. You can start your free, full-featured 14-day trial by clicking here: no credit card or commitment required.
A general-purpose POS handles a single retail counter well. An accounting tool handles your books well. Neither was built around the operational reality of a small multi-channel bakery. Here's what actually matters when you're choosing bakery management software:
Most general business tools cover one or two of these reasonably well. Bakery-specific software tends to cover the rest.
No credit card required · 14-day full-featured trial
