Craftybase tracks your essential oils, fragrance concentrates, and carrier oils across every formula — so you always know your true cost per blend, what materials you have left, and when to reorder before you run short.
Most fragrance makers know their recipes by heart, but tracking what went into each production run — and what it left in stock — is another story. A spreadsheet can hold your formulas. It can't automatically update your inventory every time you make a batch.
Craftybase stores each fragrance blend as a recipe with exact ingredient quantities. When you log a production batch, it deducts your essential oils, carrier oils, fragrance concentrates, wax, and packaging from stock automatically. Your material levels are always current, and your finished goods inventory builds as you make.
See how batch manufacturing tracking works →I'm impressed with the ability to track minute quantities of essential oils and other materials used in multiple products. I love the conversion from purchase to tracking units, and love the ability to make components and recipes.
Essential oil prices fluctuate constantly. A blend that cost you $4.50 to make six months ago might cost $6 today. If you set your prices once and haven't revisited them since, you could be selling at a loss without realizing it.
Craftybase calculates your true cost per unit using your actual purchase history — not guesswork. When you update an ingredient price after a supplier increase, every product that contains that ingredient recalculates automatically. Your COGS is always accurate, and your pricing stays grounded in what your materials actually cost you.
See how COGS tracking works →The cost of goods like the second I saw it... that was my main pain point. I needed to know am I charging enough for the stuff that I'm making.
Running out of a signature essential oil mid-order is a problem that's hard to recover from — especially when supplier lead times run two weeks or more. Most fragrance makers discover the shortage only when they go to fill an order.
Craftybase lets you set a reorder point on every material — the stock level that triggers a low stock alert. When your lavender essential oil or sandalwood fragrance concentrate dips below the threshold, you get notified in time to reorder before production stops. You can also see at a glance how many batches of each product you can still make from current stock.
Need to convert between mL and drops, or switch between grams and mL when measuring oils? Our free mL to drops converter and grams to mL converter make those quick calculations easy.
See inventory management features →I need to make sure that we have stuff on shelves, and that we don't run out, and that I'm also not buying way too much stuff — money tied up on the shelves.
A lot of fragrance makers price based on what competitors charge. The problem is that your formula might use twice the amount of a premium essential oil. Copying someone else's price doesn't mean you're covering your costs.
Craftybase shows you the exact material cost for every product — including labour and overhead if you add them. You can see your recommended retail price, your wholesale price, and your margin at a glance. When you change a supplier or reformulate a blend, your pricing guidance updates automatically so you always know your real numbers.
See pricing guidance features →
Ready to see your true cost per blend?
Start my free trial — no credit card required →Craftybase is inventory and costing software built for small-batch makers who manufacture aromatic products from raw fragrance materials — essential oils, carrier oils, fragrance concentrates, and blending components.
If you're tracking costs across multiple formulations and selling on Etsy, Shopify, or at markets, Craftybase handles the numbers so you can focus on the craft.
Essential oil blenders making custom aromatherapy products
Reed diffuser and wax melt makers selling on Etsy or Shopify
Natural perfumers working with complex fragrance formulas
Soap and candle makers who track fragrance oils as part of their recipes
Bath and body formulators managing multiple aromatic product lines
Fragrance makers who have outgrown spreadsheets and need real inventory tracking
Start a free 14-day trial — no credit card required. Connect your Etsy or Shopify shop, build your first fragrance recipe, and see your true COGS in minutes.
Start my free trial →
