Bakery Inventory Software
Craftybase makes inventory tracking a piece of cake 🍰.
Craftybase handles your inventory management (plus COGS, expenses, pricing and taxes) so you can spend more time making — and making money.
What Is Bakery Inventory Software?
Bakery inventory software is a specialized tool that tracks raw ingredients (flour, sugar, butter, eggs) and finished baked goods (cakes, bread, pastries) in one system. Unlike general retail inventory tools, bakery software handles recipe-based manufacturing — when you log a production batch, it automatically deducts the correct quantities of each ingredient from your stock. Craftybase is bakery inventory software built for small-batch bakers who need accurate ingredient tracking, per-item cost calculations, and COGS reports for tax time.
Not ready for software? Start with our free bakery costing spreadsheet, bakery inventory spreadsheet, or free cake pricing calculator.
What’s most important to your ✨bakery business success✨ right now?
Decide how much to charge with built-in
Pricing Guidance
Craftybase math-magically generates pricing suggestions for every product you make, using your exact cost of materials and labor. Now you can price your bakery products confidently (and avoid undercharging), track your profit margins, and know you’re making enough money to grow your business.
Craftybase helped us make sure we were accounting for everything in our prices, and helped us quickly test what would happen if we changed suppliers to upgrade some of our materials.
Effortlessly keep track of your
Cost of Goods Sold (COGS)
With Craftybase, every order is assigned a material usage cost that’s based on your complete inventory history. So instead of wrangling Excel spreadsheets and stressing over EOY counts, you'll build up your COGS tally during the year as you make and sell. Craftybase calculations are GAAP compliant and use IRS-approved methods, making our COGS tracking ideal for U.S.-based small manufacturers.
Having a business that manufactures products with countless raw materials, Craftybase keeps us organized and helps us have a clear picture of the health of our business.
Stay compliant with transparency &
traceability
There’s no need to manage your compliance requirements separately from your inventory — because Craftybase makes all your products and materials fully traceable.
All you need to do: Log material purchases with lot numbers, and associate those lot numbers with your manufacture records. Then, Craftybase creates a purchase-to-sale, GMP and CPSC traceability solution for your small bakery business.
Generate a full report in seconds that shows exactly which orders contain a particular lot or batch of material — so that even when you have to recall a product or replace a faulty material, you already know which orders were affected.
Track all your orders, products & stock
in one place
Whatever happens, Craftybase has you covered. Our powerful inventory adjustments capabilities can handle any stock change — including cancellations, damage, and stock loss.
Plus, automatically import your orders and products from sales channels, and see detailed profit breakdowns for orders (including material costs and expenses).
Craftybase has helped track my customer orders, how much they cost and how much they cost me to make them, keeping me on top of my orders which is so important to my little business.
Log & categorize your
expenses
Track both direct and indirect expenses in Craftybase, using as many custom categories as you like. Purchases are associated with your materials, so that your unit pricing and inventory asset value are automatically calculated based on landed actual costs.
You can also associate expenses with products or orders, allowing you to see your true, exact profit margins for everything you sell.
Being able to categorize expenses and see where each project is costing me has helped me to understand my business and pinpoint areas of high value or expense.
Automatically sort, search, and
manage inventory
Meet the last inventory system you’ll ever need. Keep sortable, searchable lists of all your material inventory (with photos!) that are always available online, wherever you are.
Maintain full purchase histories without trying, and even have Craftybase auto-calculate your rolling average unit prices.
Plus, you can create recipes for commonly used combinations of materials, with recommended pricing and detailed profit margin calculations for each recipe. You can even track the hidden costs of making sub-assemblies using components.
Being able to easily add and subtract materials from my master inventory based on daily sales is invaluable in keeping organized & proactive. Managing inventory was a painful, manual, and inaccurate process before I discovered Craftybase.
Generate useful reports
for business insight, taxes & more
Be your bookkeeper’s new favorite client — or just be a better bookkeeper for yourself. Craftybase generates traditional, bookkeeper-friendly reports that slice and dice your data into useful insights. Reports include Profit and Loss, Expenditure & Revenue, Inventory Valuation, and Schedule C (COGS).
Plus, our Popular Product and High Revenue Customer reports give you insight into where your time and focus will yield the best results. And with Instant Profitability Guidance, you can see a full profit breakdown of any of your products or orders.
Craftybase, overall, has helped me streamline my inventory expenses, keep consistent unit costs and allowed me to see through the Reports section, my business grow each year.
Bakers tell us these are their favorite features 👇
-
Everything in one place
- Finally: your sales, stock, and financial data in one safe place. Your data is accessible from any Internet-enabled device, and always securely backed up.
-
Daily Imports from Etsy, Amazon, Wix and more...
- Stop manually copying over numbers from screens to spreadsheets! Craftybase automatically imports your products and orders each night, so you’re ready to start your day.
-
Pricing Guidance
- Know exactly how much it costs to make your bakery products! Our smart Pricing Guidance feature keeps you on top of your margins and profits, even when your COGS change
-
Cost of Goods Sold (COGS)
- Track your cost of goods sold in real time, using the data you enter. We'll even generate the numbers you need for your Schedule C at the touch of a button.
-
Reports & Charts
- Always know how well your bakery store is doing with detailed, useful reports. No one likes staring at stacks of numbers — so we present your vital stats using easy-to-understand charts and graphs.
-
Low Stock Alerts
- Track your exact material and product stock levels, so you know exactly when you need to order more supplies or make more product to list on your sales channels. Don't run out of stock ever again, and keep those sales rolling in!
Trusted by makers worldwide
Dear maker...
Hi there, makers! I’m Nicole, and I started Craftybase in 2011 as a way to help small batch makers get more insight into (and control over) the manufacturing side of their business.
Since the very beginning, store owners like you have helped shape Craftybase’s features and functionality. These days, there are more than 3,000 makers using Craftybase all over the world.
I’d love for you to give Craftybase a try and see how much time and struggle it saves you on inventory management, manufacturing, materials calculations, and so much more. You can start your free, full-featured 14-day trial by clicking here — no credit card or commitment required.
Frequently Asked Questions About Bakery Inventory Software
- What inventory tracking do bakeries need?
- Bakeries need to track both raw ingredients (flour, sugar, butter, eggs, flavorings) and finished baked goods (cakes, cookies, bread, pastries). Unlike retail inventory, bakery inventory involves recipes where multiple ingredients combine into a single product. Software like Craftybase tracks ingredient quantities across recipes, automatically deducts materials when you log a production batch, and maintains real-time stock levels for both ingredients and finished goods — so you always know what you have on hand and what you need to order.
- How do I calculate cost per item for baked goods?
- Craftybase calculates cost per item automatically using your actual purchase prices. You set up a recipe specifying how much flour, sugar, butter, and other ingredients go into each product. Craftybase then uses your real purchase history — including price changes from different suppliers — to determine the true material cost per item. You can also factor in labor time and overhead costs. This means your per-item costs update automatically when ingredient prices change, giving you accurate pricing guidance at all times.
- How does ingredient tracking work for recipes with shared ingredients?
- Most bakeries use the same core ingredients across many recipes — flour goes into bread, cakes, and cookies. In Craftybase, you create each ingredient once as a material, then reference it in as many recipes as needed. When you log a production batch of chocolate chip cookies, Craftybase deducts the exact quantities of flour, sugar, butter, chocolate chips, and eggs from your shared inventory. Your stock levels always reflect the total remaining across all recipes, so you can see at a glance when it's time to reorder.
- Can I track perishable inventory with expiration dates?
- Yes. Craftybase supports lot number tracking on material purchases, which allows you to record expiration dates and supplier batch information for perishable ingredients like dairy, eggs, and fresh fruit. You can trace which lots went into which production batches, making it straightforward to manage first-in-first-out (FIFO) usage and comply with food safety requirements. If a supplier issues a recall on a specific lot, you can generate a report showing exactly which baked goods were affected.
- How do I manage wholesale vs retail pricing for baked goods?
- Craftybase's pricing guidance feature calculates your true cost per item based on actual ingredient costs, labor, and overhead. With this accurate cost basis, you can confidently set different price points for wholesale and retail channels while knowing your exact margins on each. The software tracks orders from multiple sales channels (Etsy, Shopify, Faire, Square, and more), so you can see profitability breakdowns by channel and adjust your pricing strategy based on real data rather than guesswork.
- How is bakery inventory software different from a spreadsheet?
- Spreadsheets require manual updates every time you buy ingredients, bake a batch, or sell a product. With dedicated bakery inventory software like Craftybase, ingredient levels update automatically when you log production runs. Orders import directly from your sales channels. Your cost per item recalculates when supplier prices change. And you get features a spreadsheet can't offer — like lot traceability, low-stock alerts, COGS reports for tax time, and recipe-based material deductions — all without building and maintaining complex formulas.